Tag Archives: leadership

CLEAR Servant Leadership

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Sun rising over field - servant leadership

I facilitated this workshop today for a senior leadership team. I mostly employ famous quotations familiar to many to provide a brief overview of Servant Leadership as well as a learning framework for systematically building capacity in others while improving the systems in which they work. The folks in the workshop seemed to really connect with Scott’s CLEAR model (not so famous but ingenious in its deceptive simplicity). I offer it as a guide for designing CLEAR acts of leadership.


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Doc Norton introduces Host Leadership at 8th Annual Toronto Agile Confernce

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“Sometimes we get so caught up in what should be that we miss the beauty of what is.” – Doc Norton

At the 8th Annual  Agile Conference, held in Toronto, Ontario last week, the keynote speaker Doc Norton presented some insightful ideas on Host Leadership, about the roles people take when initiating, launching and facilitating new ideas. The basic premise of having a Host Leader mindset is to be fluid with the needs of the environment. While there is a time and place for authoritative decision-making, otherwise called gate-keeping in Host Leadership lingo, there is also a need for a humble approach to supporting an idea from conception to fruition without clinging to hard-and-fast expectations about what must happen.

In his example of applying these principles, he shared how his family decided to host a Euchre game to create an opportunity to meet new neighbours. When something different than expected emerged, he experienced the value detaching from “what he wanted it to be” and accepting “what was becoming.”

In brief, here are the 6 key aspects of Host Leadership.

  1. Initiator – The person that provides the initial spark. A new idea.
  2. Inviter – Extends the invitation to people who may be interested in the idea. Who to invite and who not to invite.
  3. Space Creator – Those who create the physical and emotional space for those in attendance to feel safe, to learn, and to engage in the opportunity.
  4. Gate Keeper – Defines and protects the space which is created. Lets people in and out as necessary or appropriate. People who enforce the rules, doing interviews and hiring.  Note: there is a right balance for this where there is not too much gate-keeping but just enough to create the right boundaries.
  5. Connector – Brings people together. They are conduits for information. They are typically the ones who know how things get done.
  6. Co-participator – Team leads participating in a retrospective as equals.

Sometimes the Host Leader sets and reinforces rules, but sometimes they serve others. This depends on the moment and context. 

Doc Norton laughed at his own story when he revealed that even though he and his wife put lengthy effort into creating “Euchre Night” he discovered that in the basement a large group of guests started playing poker. Rather than becoming disgruntled about the change, he adapted and became a co-participator. As a result of letting what was becoming just be, the neighbours found themselves carrying out Poker nights monthly for a decade.

Host Leadership is about creating space for great things to emerge and surrendering the inclination to control the outcome.

These six items are aspects of roles of everyone on a team and shouldn’t be thought of as one person per role per team. Instead, when people on a team ebb and flow around these roles the thought-processes and discoveries can be shared with the team, and the growth on the team supports the initiatives for team members.

What were his concluding words of wisdom to the audience?

He said, “Consider your leadership role at work. Regardless of your title, think about what you are initiating. How do you extend invitations? What space are you creating and maintaining? When are you gate-keeping? How are you connecting with others? How are you joining what is emerging even if it is different than what you expected?”

 The take away from this inspiring opening address was the optimistic message that what is becoming may be better than anything anyone could have hoped for. 


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Leading to Real Agility – Leader Responsibilities

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Leading an organization to Real Agility is a complex and difficult task.  However, the core responsibilities of leaders attempting this are simple to describe.  This video introduces the three core responsibilities of the senior leadership team as they lead their organization to Real Agility.

The video presents three core responsibilities:

  1. Communicating the vision for change
  2. Leading by example
  3. Changing the organization

Future videos in the series will elaborate on these three core responsibilities.

Real Agility References

Here are some additional references about how leaders can help their organizations move towards Real Agility:

Please subscribe to our YouTube channel to receive notifications when each new video is published! (There are 15 more videos coming in this series, and more beyond that on other topics!)  You can also find the summary article that helps you find all the videos and additional references here: Leading to Real Agility – Introduction.

Mishkin Berteig presents the concepts in this video series.  Mishkin has worked with leaders for over fifteen years to help them create better businesses.  Mishkin is a certified Leadership Circle Profile practitioner and a Certified Scrum Trainer.  Mishkin is co-founder of BERTEIG.  The Real Agility program includes assessment, and support for delivery teams, managers and leaders.

BESTEIG Real Agility logo

 


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Leading to Real Agility – Introduction

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Leading an organization to Real Agility is a complex and difficult task.

Leading to Real Agility is about how leaders including executives and senior managers help their organization achieve great business results and a great corporate culture. This video introduces the topics of our next series of videos.

This is the first video in a series on Leading to Real Agility.

Leading to Real Agility

The following topics will be covered in the video series.  A new video will be posted every two weeks.

  1. Leadership Responsibilities – what must leaders do to inspire change.
  2. Communicate the Vision for Change – how leaders can craft a compelling vision for change.
  3. Lead by Example – the actions of leaders matter.
  4. Change the Organization – the primary work of leaders.
  5. Environment for Change – hindering and helping change.
  6. Real Agility Practices – how do leaders and their staff work?
  7. Choosing a Change Approach – options for changing your enterprise.
  8. Leadership and Culture – what do you need to know to change culture?
  9. Change Adoption Curve – when do people adopt change?
  10. Leadership Time Allocation – a major benefit of improvement.
  11. Handling Resistance and Laggards – leading sometimes means pushing.
  12. Choosing a Pilot Project – some projects are better than others when you’re starting out.
  13. Real Agility at Scale – if you have a big organization.
  14. Organizational Agility – having wholeness and integrity throughout.
  15. Individual Leadership Development – a leader’s personal journey.
  16. Assessing Your Organization – where are you right now?

Please subscribe to our YouTube channel to receive notifications when each new video is published!

Mishkin Berteig presents the concepts in this video series.  Mishkin has worked with leaders for over fifteen years to help them create better businesses.  Mishkin is a certified Leadership Circle Profile practitioner and a Certified Scrum Trainer.  Mishkin is co-founder of BERTEIG.  The Real Agility program includes assessment, and support for delivery teams, managers and leaders.

BESTEIG Real Agility logo

 


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Announcement: BERTEIG is launching the first course of its kind in Canada!

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The Certified Agile Leadership training is a new course. At the Orlando Scrum gathering the program was announced and shortly after, CSTs and CECs with strong leadership coaching background and formal education in this field were invited to apply to teach the class.
Michael Sahota - Profile Picture (2016)
Michael Sahota was one of these selected coaches.
The course is an acknowledgement that Agile transformation can only go so far if it is driven from the grassroots level, or without the full support of the leadership.
As a leader, they are driving a culture change in the organisation to get better results. This goes far beyond corporate mantras and motivational speeches. Participants can expext to learn the intracacies required of a leader to bring about lasting change.
The target audience is C-level executives, VPs and Senior Directors with decision making capability. The training is also for Change Agents who are catalysts in an organisation, who have the drive and willingness to make a difference.
Michael is known by the Scrum Alliance and since he has had taken formal non-Agile related Leadership training, his application was accepted making him the second global trainer to be approved after Pete Behrens (who is part of the creation committee of CAL) and another chap.
BERTEIG is honoured to be a part of this global launch of a brand new training and we look forward to the positive feedback from many more participants!
CAL1

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Succeeding with your Agile Coach

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I recently said goodbye to one of my organization’s Agile Coaches and I felt that I needed to take a pause and reflect to consider my next move. The engagement had gone well, in fact one of the best we’ve had, but not without its share of successes and failures. But the successes had clearly outpaced any failures, and so there was a lot of good I wanted to build on.

The departing coach was part of a 3rd generation of Agile Coaches that I had worked with in the 3 years since we had begun our company’s transformation to Agile. And while he was a great coach, so were his predecessors and yet they had had fewer successes.

On reflection, what had really happened is that we had changed as a company; we had learned how to better execute our engagements with an Agile Coach.

Deciding to hire an Agile Coach.

Deciding to hire an Agile Coach can be a big step. A couple of things need to have happened, you’ve recognized that you need some help or at least another perspective. And given that Agile Coaches are typically not very cheap, you have decided to invest in your Agile transformation, however big or small. You’re clearly taking it seriously.

However, through my experiences I noticed that things can get a little tricky once that decision has been made. Many organizations can fall into a trap of externalizing transformation responsibilities to the Agile Coach.

In essence thinking along the lines of “as long as I hire a good coach, they should be able to make our teams Agile” can take you into an engagement model that is not very Agile in the first place.

Much like how Scrum and other Agile Practices connect customers with teams and establishes shared risk, an organization’s relationship with their Agile Coaches need to be a working partnership.

Figure1

Positive Patterns for Coaching Engagements

So it’s important for you to setup the right engagement approach to get value out of your Agile Coach and this goes beyond the hard costs of their services, but also the high cost of failure with not having the right coaching in the right areas.

Here are 5 positive patterns for coaching engagements that I’ve observed:

1. Identify the Customer

Usually it is management who will hire a coach, and they may do so to help one or more teams with their Agile adoption needs. So in this scenario who is the customer? Is it the person that hired the coach or the teams (the coachees) who will be receiving the services? In some cases, the coachees aren’t clear why the coach is there, they haven’t asked for their services and in some cases may even feel threatened by their presence.

For this reason, if management is hiring coaches you need to recognize that there is a 3-pronged relationship that needs to be clearly established and maintained.

Figure2

With the customer in this case being someone in management, i.e. the person who hired the coach in the first place. The customer’s responsibility will be to not only identify the coachee but then work with the coach to establish and support that relationship.

2. Set the Mandate

Agile Coaches typically tend to be more effective when they have one or two specific mandates tied to an organization’s goals. Not only is the mandate important to establish why the coach is there, too many goals can significantly dilute the coach’s effectiveness. Put another way, Agile Coaches are not immune to exceeding their own Work in Progress limits.

The mandate establishes why the coach is there, and should be tied to some sort of organizational need. A good way of developing this is to articulate what is currently happening and the desired future state you want the coach to help with.

For example:

The teams on our new program are great at consistently delivering their features at the end of each sprint. However, we still experience significant delays merging and testing between teams in order for the program to ship a new release. We’d like to reduce that time significantly, hopefully by at least half.

Once the engagement is well underway you may find that the coach, through serendipity alone, is exposed to and gets involved with a wide variety of other areas. This is fine, but it’s best to just consider this to be a side show and not the main event. If other activities start to take on a life of their own, it’s probably a good time to go back to inspect and potentially adjust the mandate.

If you’re not sure how to establish or identify your Agile goals, this could be the first goal of any Agile coach you hire. In this scenario, the customer is also the coachee and the mandate is to get help establishing a mandate.

3. Hire the Coach that fits the need

Agile coaches are not a homogeneous group, with many degrees of specialty, perspective and experiences. Resist the desire to find a jack-of-all-trades, you’re as likely to find them as a unicorn.

Your now established mandate will be your biggest guide to what kind of coach you should be looking for. Is the need tied to technical practices, process engineering, team collaboration, executive buy-in, transforming your culture, etc?

The other part is connected with the identified coachee. Are the coachees team members, middle management or someone with a “C” in at the start of their title? Will mentoring be required or are you just here to teach something specific?

Using something like ACI’s Agile Coaching Competency Framework, would be a good model to match the competencies required of the perspective coach.

In my example earlier, in order for your team to get help with their merging & testing needs, you may have to look for a coach with the right skills within the Technical Mastery competence. And if you have technical leaders who are championing the change, potentially the ability to Mentor.

Figure3

4. Establish Feedback Loops

With the coach, customer and mandate clearly identified, you now need to be ready to devote your time to regularly connect and work with the coach. Formalizing some sort of cadence is necessary, if you leave it to ad hoc meetings you will typically not meet regularly enough and usually after some sort of failure has occurred.

The objective of these feedback loops is to tie together the communication lines between the 3 prongs established: the customer, the coach and the coachees. They should be framed in terms of reviewing progress against the goals established with the mandate. If the coachees ran any experiments or made any changes that were intended to get closer to the goals, this would be the time to reflect on them. If the coachees need something from the customer, this would be a good forum to review that need.

Figure4

Along with maintaining a cadence of communication, feedback loops if done regularly and consistently, could be used to replace deadlines, which in many cases are set simply a pressure mechanism to maintain urgency. So statements like “Merge & test time is to be reduced by half by Q2” now become “We need to reduce merge and test time by half and we will review our progress and adjust every 2 weeks.”

5. It doesn’t need to be Full Time

Resist the temptation to set the coach’s hours as a full-time embedded part of the organization or team. While you may want to have the coach spend a significant amount of time with you and your coachees when the engagement is starting, after this period you will likely get a lot more value from regular check-ins.

This could look like establishing some sort of rhythm with a coachee: reviewing challenges, then agreeing on changes and then coming back to review the results after sufficient time has passed.

This approach is more likely to keep the coach as a coach, and prevents the coach from becoming entangled in the delivery chain of the organization. The coach is there to help the coachees solve the problems, and not to become an active participant in their delivery.

Time to get to work

Bringing in an Agile Coach is an excellent and likely necessary part of unlocking your Agile transformation. However, a successful engagement with a coach will have you more connected and active with your transformation, not less. So consider these 5 positive coaching engagement patterns as I consider them moving into my 4th generation of Agile coaches. I expect it will be a lot of work, along with a steady stream of great results.

Martin aziz

Martin Aziz
Blog
@martinaziz
LoyaltyOne

 

 


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The Scrum Master and Product Owner as leadership partners

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After a recent large organizational change that resulted in a number of new teams formed, a product owner (PO) approached me looking for some help. He said, “I don’t think my new Scrum Master is doing their job and I’m now carrying the entire team, do we have a job description we can look at?”

I can already imagine how a version of me from a previous life would have responded, “yes of course let’s look at the job description and see where the SM is falling short of their roles and responsibilities”. But as I considered my response, my first thought was that focusing our attention on roles and job descriptions was a doomed route to failure. Pouring our energy there would likely just extend the pain the PO, and likely SM, were going through.

Sure we have an SM job description in our organization, and it clearly documents how the SM provides service to the organization, team and PO. But reviewing this with the seasoned SM didn’t really make sense to me; they were very well aware of the content of the job description and what was expected of them.

At the same time that this was happening, another newly paired Scrum Master asked for my help regarding their PO. From their perspective the PO was “suffocating” the team. The PO was directing the team in many aspects of the sprint that they felt was stepping beyond their role. “I don’t think the PO knows their role, maybe you can help me get them some training?” was the SMs concluding comment.

Over the course of the next few weeks this scenario played out again through more POs and SMs sharing similar challenges. Surely this was not a sudden epidemic of previously performing individuals who now needed to be reminded of what their job was?

Recognizing the impact of change

A common pattern was emerging from all of this, change was occurring and each individual was relying on, and to some degree expecting, old patterns to continue to work with their new situation. Their old way of working in Scrum seemed to work very well; so it was everyone else around them that was not meeting expectations.

The core issue however was that change was not being fully confronted: the product was different, the team competencies were different, the stakeholders were different, the expectations were different and finally the team dynamic was different all the way down to the relationship between the SM and PO.

Scrum as a form of Change Management

I looked for the solution from Scrum itself, at its heart a method for teams to use to adapt to and thrive with change. Was there enough transparency, inspection and adaptation going on between the SMs and POs in these situations? I would argue, not enough.

A pattern was becoming clear: nobody was fully disclosing their challenges to the other, they hadn’t fully confronted and understood their new situation and hadn’t come up with new approaches that would improve things. Said another way, they hadn’t inspected their new circumstances sufficiently and transparently enough so that they could adapt their role to fit the new need.

One thing that many successful SMs and POs recognize is that they are both leaders dependent on each other, and for their teams to be successful they need to figure out how they will work together in partnership. It doesn’t matter whether the terms of that partnership gets hashed out over a few chats over coffee or through a facilitated chartering workshop. What matters is clarity around how you agree to work together as partners meeting some shared goal.

As an SM or PO, here are some sample questions whose answers you may wish to understand and align on:

  • Do we both understand and support the team’s mission and goals?
  • What are the product goals?
  • How can we best help the team achieve those goals?
  • Are there any conflicts between the team and product goals?
  • When our goals or methods are in conflict, how will we resolve them?
  • In what ways will I be supporting your success as an SM/PO?
  • How will we keep each other informed and engaged?
  • Should we have a peer/subordinate/other relationship?

So if you are an SM or PO, and it’s unclear to you on the answers to some of these questions, you may just want to tap your leadership partner on the shoulder and say “let’s talk”.

Dec17-368b

Martin Aziz
Blog
@martinaziz
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All Team Quality Standards Should Be Part of the Definition of “Done”

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The other day a technology leader was asking questions as if he didn’t agree that things like pair programming and code review should be part of the Definition of “Done” because they are activities that don’t show up in a tangible way in the end product. But if these things are part of your quality standards, they should be included in the definition of “Done” because they inform the “right way” of getting things done. In other words, the Definition of “Done” is not merely a description of the “Done” state but also the way(s) of getting to “Done” – the “how” in terms of quality standards. In fact, if you look at most of any team’s definition of “Done”, a lot of it is QA activity, carried out either as a practice or as an operation that is automated. Every agile engineering practice is essentially a quality standard and as they become part of a team’s practice, should be included as part of the definition of “Done”. The leader’s question was “if we’re done and we didn’t do pair programming and pair programming is part of our definition of “Done”, then does that mean we’re not done?” Which is sort of a backwards question because if you are saying you’re done and you haven’t done pair programming, then by definition pair programming isn’t part of your definition of done. But there are teams out there who would never imagine themselves to be done without pair programming because pair programming is a standard that they see as being essential to delivering quality product.

Everything that a Scrum Development Team does to ensure quality should be part of their definition of “Done”. The definition of “Done” isn’t just a description of the final “Done” state of an increment of product. In fact, If that were true, then we should be asking why anything is part of the definition of “Done”. This is the whole problem that this artifact solves. If this were the case, the team could just say that they are done whenever they say they are done and never actually identify better ways of getting to done and establishing better standards. We could just say (and we did and still do), “there’s the software, it’s done,” the software itself being its own definition of “Done”.

On the contrary the definition of “Done” is what it means for something to be done properly. In other words, it is the artifact that captures the “better ways of developing software” that the team has uncovered and established as practice because their practices reflect their belief that “Continuous attention to technical excellence and good design enhances agility” (Manifesto for Agile Software Development). The definition of “Done” is essentially about integrity—what is done every Sprint in order to be Agile and get things done better. When we say that testing is part of our definition of “Done”, that is our way of saying that as a team we have a shared understanding that it is better to test something before we say that it is done than to say that it’s done without testing it because without testing it we are not confident that it is done to our standards of quality. Otherwise, we would be content in just writing a bunch of code, seeing that it “works” on a workstation or in the development environment and pushing it into production as a “Done” feature with a high chance that there are a bunch of bugs or that it may even break the build.

This is similar to saying a building is “Done” without an inspection (activity/practice) that it meets certain safety standards or for a surgeon to say that he or she has done a good enough job of performing a surgical operation without monitoring the vital signs of the patient (partly automated, partly a human activity). Of course, this is false. The same logic holds true when we add other activities (automated or otherwise) that reflect more stringent quality standards around our products. The definition of “Done”,therefore, is partly made up of a set of activities that make up the standard quality practices of a team.

Professions have standards. For example, it is a standard practice for a surgeon to wash his or her hands between performing surgical operations. At one time it wasn’t. Much like TDD or pair programming, it was discovered as a better way to get a job done. In this day and age, we would not say that a surgeon had done a good job if he or she failed to carry out this standard practice. It would be considered preposterous for someone to say that they don’t care whether or not surgeons wash their hands between operations as long as the results are good. If a dying patient said to a surgeon, “don’t waste time washing your hands just cut me open and get right to it,” of course this would be dismissed as an untenable request. Regardless of whether or not the results of the surgery were satisfactory to the patient, we would consider it preposterous that a surgeon would not wash his or her hands because we know that this is statistically extremely risky, even criminal behaviour. We just know better. Hand washing was discovered, recognized as a better way of working, formalized as a standard and is now understood by even the least knowledgable members of society as an obvious part of the definition of “Done” of surgery. Similarly, there are some teams that would not push anything to production without TDD and automated tests. This is a quality standard and is therefore part of their definition of “Done”, because they understand that manual testing alone is extremely risky. And then there are some teams with standards that would make it unthinkable for them to push a feature that has not been developed with pair programming. For these teams, pair programming is a quality standard practice and therefore part of their definition of “Done”.

“As Scrum Teams mature,” reads the Scrum Guide, “it is expected that their definitions of “Done” will expand to include more stringent criteria for higher quality.” What else is pair programming, or any other agile engineering practice, if it is not a part of a team’s criteria for higher quality? Is pair programming not a more stringent criteria than, say, traditional code review? Therefore, any standard, be it a practice or an automated operation, that exists as part of the criteria for higher quality should be included as part of the definition of “Done”. If it’s not part of what it means for an increment of product to be “Done”—that is “done right”—then why are you doing it?


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5 Things Agile Leaders Must Do

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From the full article “5 Things Agile Leaders Must Do“:

  1. Uphold self-organization.
  2. Formalize Agile roles.
  3. Understand that Scrum is not the only Agile method.
  4. Stop up-front planning.
  5. Lead by example.

Consider enrolling in our Scrum and Enterprise Agile for Executives ½ day seminar in Toronto.


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Announcing: The Real Agility Program

Learn more about transforming people, process and culture with the Real Agility Program

Real Agility Program LogoThe Real Agility Program is an Enterprise Agile change program to help organizations develop high-performance teams, deliver amazing products, dramatically improve time to market and quality, and create work environments that are awesome for employees.

This article is a written summary of the Executive Briefing presentation available upon request from the Real Agility Program web site.  If you obtain the executive briefing, you can follow along with the article below and use it to present Real Agility to your enterprise stakeholders.

The Problem

At Berteig Consulting we have been working for 10 years to learn how to help organizations transform people, process and culture.  The problem is simple to state: there is a huge amount of opportunity waste and process waste in most normal enterprise-scale organizations.  If you have more than a couple hundred people in your organization, this almost certainly affects you.

We like to call this problem “the Bureaucratic Beast”.  The Bureaucratic Beast is a self-serving monster that seems to grow and grow and grow.  As it grows, this Beast makes it progressively more difficult for business leaders to innovate, respond to changes in the market, satisfy existing customers, and retain great employees.

Real Agility, a system to tame the Bureaucratic Beast, comes from our experience working with numerous enterprise Agile adoptions.  This experience, in turn, rests on the shoulders of giants like John Kotter (“Leading Change”), Edgar Schein (“The Corporate Culture Survival Guide”), Jim Collins (“Good to Great” and “Built to Last”), Mary Poppendieck (“Lean Software Development”) Jon Katzenbach (“The Wisdom of Teams”) and Frederick Brooks (“The Mythical Man-Month”).  Real Agility is designed to tame all the behaviours of the Bureaucratic Beast: inefficiency, dis-engaged staff, poor quality and slow time-to-market.

Studies have proven that Agile methods work in IT.  In 2012, the Standish Group observed that 42% of Agile projects succeed vs. just 14% of projects done with traditional “Bureaucratic Beast” methods.  Agile and associated techniques aren’t just for IT.  There is growing use of these same techniques in non-technoogy environments such as marketing, operations, sales, education, healthcare, and even heavy industry like mining.

Real Agility Basics: Agile + Lean

Real Agility is a combination of Agile and Lean; both systems used harmoniously throughout an enterprise.  Real Agility affects delivery processes by taking long-term goals and dividing them into short cycles of work that deliver valuable results rapidly while providing fast feedback on scope, quality and most importantly value.  Real Agility affects management processes by finding and eliminating wasteful activities with a system view.  And Real Agility affects human resources (people!) by creating “Delivery Teams” which have clear goals, are composed of multi-skilled people who self-organize, and are stable in membership over long periods of time.

There are lots of radical differences between Real Agility and traditional management (that led to the Bureaucratic Beast in the first place).  Real Agility prioritizes work by value instead of critical path, encourages self-organizing instead of command-and-control management, a team focus instead of project focus, evolving requirements instead of frozen requirements, skills-based interactions instead of roles-based interaction, continuous learning instead of crisis management, and many others.

Real Agility is built on a rich Agile and Lean ecosystem of values, principles and tools.  Examples include the Agile Manifesto, the “Stop the Line” practice, various retrospective techniques, methods and frameworks such as Scrum and OpenAgile, and various thinking tools compatible with the Agile – Lean ecosystem such as those developed by Edward de Bono (“Lateral Thinking”) and Genrich Altshuller (“TRIZ”).

Real Agility acknowledges that there are various approaches to Agile adoption at the enterprise level: Ad Hoc (not usually successful – Nortel tried this), Grassroots (e.g. Yahoo!), Pragmatic (SAFe and DAD fall into this category), Transformative (the best balance of speed of change and risk reduction – this is where the Real Agility Program falls), and Big-Bang (only used in situations of true desperation).

Why Choose Transformative?

One way to think about these five approaches to Agile adoption is to compare the magnitude of actual business results.  This is certainly the all-important bottom line.  But most businesses also consider risk (or certainty of results).  Ad-Hoc approaches to Agile adoption have poor business results and a very high level of risk.  Big-Bang approaches (changing a whole enterprise to Agile literally over night) often have truly stunning business results, but are also extremely high risk.  Grassroots, where leaders give staff a great deal of choice about how and when to adopt Agile, is a bit better in that the risk is lower, but the business results often take quite a while to manifest themselves.  Pragmatic approaches tend to be very low risk because they often accommodate the Bureaucratic Beast, but that also limits their business results to merely “good” and not great.  Transformative approaches which systematically address organizational culture are just a bit riskier than Pragmatic approaches, but the business results are generally outstanding.

More specifically, Pragmatic approaches such as SAFe (Scaled Agile Framework) are popular because they are designed to fit in with existing middle management structures (where the Bureaucratic Beast is most often found).  As a result, there is slow incremental change that typically has to be driven top-down from leadership.  Initial results are good, but modest.  And the long term?  These techniques haven’t been around long enough to know, but in theory it will take a long time to get to full organizational Agility.  Bottom line is that Pragmatic approaches are low risk but the results are modest.

Transformative approaches such as the Real Agility Program (there are others too) are less popular because there is significantly more disruption: the Bureaucratic Beast has to be completely tamed to serve a new master: business leadership!  Transformative approaches require top-to-bottom organizational and structural change.  They include a change in power relationships to allow for grassroots-driven change that is empowered by servant leaders.  Transformative approaches are moderate in some ways: they are systematic and they don’t require all change to be done overnight. Nevertheless, often great business results are obtained relatively quickly.  There is a moderate risk that the change won’t deliver the great results, but that moderate risk is usually worth taking.

Regardless of adoption strategy (Transformative or otherwise) there are a few critical success factors.  Truthfulness is the foundation because without it, it is impossible to see the whole picture including organizational culture.  And love is the strongest driver of change because cultural and behavioural change requires emotional commitment on the part of everyone.

Culture change is often challenging.  There are unexpected problems.  Two steps forward are often followed by one step back.  Some roadblocks to culture change will be surprisingly persistent.  Leaders need patience and persistence… and a systematic change program.

The Real Agility Program

The Real Agility Program has four tracks or lines of action (links take you to the Real Agility Program web site):

  1. Recommendations: consultants assess an organization and create a playbook that customizes the other tracks of the Real Agility Program as well as dealing with any important outliers.
  2. Execution: coaches help to launch project, product and operational Delivery Teams and Delivery Groups that learn the techniques of grassroots-driven continuous improvement.
  3. Accompaniment: trainer/coaches help you develop key staff into in-house Real Agility Coaches that learn to manage Delivery Groups for sustainable long-term efforts such as a product or line of business.
  4. Leadership: coaches help your executive team to drive strategic change for long-term results with an approach that helps executives lead by example for enterprise culture change.

Structurally an enterprise using Real Agility is organized into Delivery Groups.  A Delivery Group is composed of one or more Delivery Teams (up to 150 people) who work together to produce business results.  Key roles include a Business leader, a People leader and a Technology leader all of whom become Real Agility Coaches and take the place of traditional functional management.  As well, coordination across multiple Delivery Teams within a Delivery Group is done using an organized list of “Value Drivers” maintained by the Business leader and a supporting Business Leadership Group. Cross-team support is handled by a People and Technology Support Group co-led by the People and Technology leaders.  Depending on need there may also be a number of communities of practice for Delivery Team members to help spread learning.

At an organizational or enterprise level, the Leadership Team includes top executives from business, finance, technology, HR, operations and any other critical parts of the organization.  This Leadership Team communicates the importance of the changes that the Delivery Groups are going through.  They lead by example using techniques from Real Agility to execute organizational changes.  And, of course, they manage the accountability of the various Delivery Groups throughout the enterprise.

The results of using the Real Agility Program are usually exceptional.  Typical results include:

  • 20x improvement in quality
  • 10x improvement in speed to market
  • 5x improvement in process efficiency
  • and 60% improvement in employee retention.

Of course, these results depend on baseline measures and that key risk factors are properly managed by the Leadership Team.

Your Organization

Not every organization needs (or is ready for) the Real Agility Program.  Your organization is likely a good candidate if three or more of the following problems are true for your organization:

  • high operating costs
  • late project deliveries
  • poor quality in products or services
  • low stakeholder satisfaction
  • managers overworked
  • organizational mis-alignment
  • slow time-to-market
  • low staff morale
  • excessive overtime
    or…
  • you need to tame the Bureaucratic Beast

Consider that list carefully and if you feel like you have enough of the above problems, please contact us at tame.the.beast@berteigconsulting.com. or read more about the Real Agility Program for Enterprise Agility on the website.


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Real Agility – Self-Organizing Team Creation Event for Large-Scale Agile Enterprises

Learn more about transforming people, process and culture with the Real Agility Program

In 2005 I had the privilege to participate in the first occurrence of this fantastic technique for organizing large numbers of people into Agile teams.  It happened at Capital One in Richmond Virginia and my colleague of the time, Kara Silva, led this successful experiment.  The problem was that the “teams” that management had set up didn’t make much sense from an Agile perspective.  They were functional teams (e.g. a team of testers).  But to do Agile well, they needed cross-functional, multi-skilled teams that could work well together to deliver great results each iteration.  So Kara and a few other senior people got together all the staff in the department into a big room with a big whiteboard and facilitated a 3 hour meeting to sort out who would be on which team.  Everyone was involved – all the people who would be on the teams were in the room.  Those teams stayed together with the same membership long after that meeting.

This “team creation event” was a fantastic success for that particular department.  What made it a success?

  1. Everyone participating already had Agile training and experience.  They knew what they were getting into and why they were doing it.
  2. Everyone was encouraged to participate through the way the meeting was facilitated.  No one felt like their opinion was ignored.
  3. The meeting was long, but also time boxed.  It wasn’t an open-ended discussion that could go forever.
  4. It was in-person!!!  Everyone was physically present so that not just abstract facts, but also feelings were clearly visible to everyone else.
  5. It was honest: tough things were discussed including potential personality conflicts.  This open discussion required expert facilitation.
  6. Management was not involved in the decision-making during the meeting.
  7. The overall purpose of the exercise was clear: here’s the business we’re in, and here’s the people we have to work with – how can we organize ourselves to be most effective?
  8. A big diagram of the proposed teams and their membership was constantly being updated on a whiteboard: visual and concrete for everyone to see.
  9. Preparation: the meeting was scheduled far enough in advance that everyone could make it and management was informed about how important it was (don’t schedule over top of it!)

In the Real Agility Program, the team creation event is used to launch a Delivery Group.  The key people at the meeting include all the potential team members as well as the three Real Agility Coaches from the business, from technology, and from process/people.  Depending on the number of people involved, the team creation event can take anywhere from two hours up to a full day.  Longer is not recommended.  For larger Delivery Groups, we recommend that the team creation event be held off-site.

Facilitation of the team creation event is usually done by the process/people Real Agility Coach.  If you wanted to use this process with other enterprise Agile frameworks such as SAFe (Scaled Agile Framework) you would have the “equivalent” person such as SAFe’s Release Train Engineer as the facilitator.

The team creation event should only be done when the business is ready to get a Delivery Group started on actual product, project or program work.  If there is any significant delay between the team creation event and the launch of the Delivery Group on it’s work, then the teams can fracture and you may need to run the event again.  A few days should be the maximum delay.

One client we worked with ran the team creation event but had some significant problems afterward because they weren’t really ready.  In particular, they still had to make staffing changes (primarily letting go of some contractors, hiring some new full-time employees).  As a result, the teams created in the team creation event were not really properly stable.  This caused a great deal of disruption and even significant morale problems for some teams.  It is essential that the Leadership Team be committed to keeping the team membership stable for a significant period of time after the team creation event.  That includes any necessary means to encourage people who are thinking of leaving to reconsider.  It also includes a commitment from leadership to respect the self-organizing choices made during the team creation event unless there is an extremely urgent problem with the results.

So, to make it systematic, here are the steps required to run a team creation event:

PREPARATION

  1. Make sure that everyone who will participate has Agile training and has been on an Agile team for at least a few iterations/sprints/cycles.
  2. The Leadership Team needs to publish a notice (usually through email) explaining the upcoming team creation event and their unqualified support for the event.
  3. The people/process Real Agility Coach needs to schedule the time for the event, and if necessary, book the venue.
  4. In the weeks and days leading up to the event, some communication should be provided to all the participants about the overall business purpose of the Delivery Group.  Is it for a specific Program?  If so, what is the objective of the program from a business perspective?  It should not just be a one-time communication.  This should come from the business Real Agility Coach.
  5. The Leadership Team needs to decide which management stakeholders will attend the team creation event and make presentations.  These presentations should be about setting a vision for the Delivery Group, not about assigning people to teams.

TEAM CREATION EVENT AGENDA

  1. The team creation event starts with the people/process Real Agility Coach welcoming people and reiterating the purpose of the event.
  2. Management stakeholders make their presentations to ensure that participants have a clear vision.
  3. The business Real Agility Coach summarizes the vision presented by the management stakeholders.
  4. The people/process Real Agility Coach provides instructions about the constraints for a good Agile Delivery Team:
    • Cross-functional
    • Multi-skilled (see the Skills Matrix tool for ideas here).
    • Correct size (usually 7 +/- 2).
    • People who want to work with each other.
    • People who want to work on that particular team’s goal (if such is set).
    • Everyone must be on a team.
    • Every team must choose the people who will fill the Agile Delivery Team roles (e.g. ScrumMaster and Product owner for Scrum Delivery Teams).
  5. Everyone starts self-organizing!  Usually the three Real Agility Coaches circulate through the teams as they are working to organize themselves to offer gentle guidance, to answer questions, and to see if there are opportunities to optimize across teams.  These optimization opportunities should always be offered as suggestions rather than being directive.
  6. As the self-organization is happening, the people/process Real Agility Coach needs to clearly indicate the passage of time so that people are “finished” when the time has run out.
  7. Once the self-organizing is done, the Leadership Team (or a representative) thanks everyone for their work in creating the teams and agrees to let everyone know within a short period of time if there are any changes required (to be done before the teams start working).
  8. The people/process Real Agility Coach closes the meeting.  It is critical to record the final results of who is on which team.  It may be easiest to get the teams themselves to do this before leaving the meeting.

FOLLOW-UP

  1. The people/process Real Agility Coach makes sure that the Leadership Team receives a complete and accurate record of the results of the team creation event before the end of the day.
  2. The Leadership Team reviews the results and makes any (minor but critical) adjustments within a few days, at most, and publishes the final list to everyone.  Failure to do this in a timely manner can deeply demoralize the staff who will be in the Delivery Group.
  3. Any updates to org charts, management tools, time tracking tools, job descriptions, etc. that need to reflect the new team organization should also be made immediately and certainly before the Delivery Group starts working.
  4. A final thank you message from the Leadership team should be delivered immediately prior to the start of the Delivery Group doing its work.

Have you experienced an event like this? Did it work? What was different from what I described?


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Spark the Change Toronto – Pre-Registration Started

Learn more about transforming people, process and culture with the Real Agility Program

This looks like a great conference – to be held on Thursday, April 23rd, 2015.  From the description:

An event for the whole organization, Spark brings together leaders from across the business to explore how they can work together to create lasting and total change. Talks and workshops offer inspiring examples and practical advice on taking action and overcoming obstacles. – See more at: http://2015.sparkthechange.ca/what-is-spark-2/#sthash.WI3bDFBA.dpuf

Sign up for pre-registration for Spark the Change Toronto


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Book List for Enterprise Agile Transformations

Learn more about transforming people, process and culture with the Real Agility Program

Leaders of Agile Transformations for the Enterprise need to have good sources of information, concepts and techniques that will guide and assist them.  This short list of twelve books (yes, books) is what I consider critical reading for any executive, leader or enterprise change agent.  Of course, there are many books that might also belong on this list, so if you have suggestions, please make them in the comments.

I want to be clear about the focus of this list: it is for leaders that need to do a deep and complete change of culture throughout their entire organization.  It is not a list for people who want to do Agile pilot projects and maybe eventually lots of people will use Agile.  It is about urgency and need, and about a recognition that Agile is better than not-Agile.  If you aren’t in that situation, this is not the book list for you.

Culture

These books all help you to understand and work with the deeper aspects of corporate behaviour which are rooted in culture.  Becoming aware of culture and learning to work with it is probably the most difficult part of any deep transformation in an organization.

The Corporate Culture Survival Guide – Edgar Schein

Beyond the Culture of Contest – Michael Karlburg

The Heart of Change – John Kotter

Management

This set of books gets a bit more specific: it is the “how” of managing and leading in high-change environments.  These books all touch on culture in various ways, and build on the ideas in the books about culture.  For leaders of an organization, there are dozens of critical, specific, management concepts that often challenge deeply held beliefs and behaviours about the role of management.

Good to Great – Jim Collins

The Leaders’ Guide to Radical Management – Steve Denning

The Mythical Man-Month – Frederick Brooks

Agile at Scale

These books discuss how to get large numbers of people working together effectively. They also start to get a bit technical and definitely assume that you are working in technology or IT. However, they are focused on management, organization and process rather than the technical details of software development. I highly recommend these books even if you have a non-technical background. There will be parts where it may be a bit more difficult to follow along with some examples, but the core concepts will be easily translated into almost any type of work that requires problem-solving and creativity.

Scaling Lean and Agile Development – Bas Vodde, Craig Larman

Scaling Agility – Dean Leffingwell

Lean Software Development – Mary and Tom Poppendieck

Supporting

These books (including some free online books) are related to some of the key supporting ideas that are part of any good enterprise Agile transformation.

Toyota Talent: Developing Your People the Toyota Way – Jeffrey Liker, David Meier

Agile Retrospectives – Esther Derby

Continuous Delivery – Jez Humble, David Farley

The Scrum Guide – Ken Schwaber, Jeff Sutherland, et. al.

The OpenAgile Primer – Mishkin Berteig, et. al.

Priming Kanban – Jesper Boeg


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SAFe Program Consultant Training – Review

Learn more about transforming people, process and culture with the Real Agility Program

I want to give some perspective on SAFe and the training that I have been attending these last few days.  The training itself is not actually over, but we are very near the end.  Just one day left, but it is dominated by the SPC exam and open Q&A on advanced topics.  In other words, we have covered the essence of SAFe.

Ad Hoc, Pragmatic and Transformative

When I think about organizations or departments trying to become Agile enterprises, I generally categorize those efforts into three approaches.

The “Ad Hoc” approach is typified by a grassroots movement or an executive decreeing “be Agile” with no one really knowing what that means.  A lot of organizations have some teams in this condition – they try Scrum, try some other Agile-ish things, and have modest successes.  When the enterprise is large enough, these ad hoc approaches reach a natural limit of effectiveness before they become severely blocked by organizational considerations.  Then, the leadership of the organization must turn to systematic approaches to becoming an Agile enterprise: the Pragmatic approaches or the Transformative approaches.

The “Pragmatic” approach acknowledges the difficulty of change, particularly for those in middle management.  There is still a deep acknowledgement of the Agile values and principles, but the pragmatic part is to say that the organization will take quite a long time to adopt those values and principles end-to-end, top-to-bottom.  These pragmatic approaches typically have low risk and good results.  SAFe (Scaled Agile Framework) falls into this category along with DAD (Disciplined Agile Delivery) and possibly others that I’m not aware of.

The “Transformative” approach acknowledges the deep nature of Agile as a cultural transformation that can be done quickly when there is urgency to do so.  There is still an acknowledgement that Agile can be difficult for many people as it requires a change in mindset and deep habitual behaviours.  These approaches are transformative because they require all protagonists in the enterprise to be open to this deep and fast change to a new culture.  LeSS (Large Scale Scrum) and RAP (Real Agility Program) are both systematic transformative frameworks.

SAFe, as a pragmatic approach, has a number of excellent features that will help an organization accomplish its business and technology goals.

Scaled Agile Framework – Practical, Pragmatic, and Still Pure Agile

One big concern I had about SAFe, based on other people’s comments, was that it somehow was compromising the values of the Agile Manifesto.  I want to say clearly and unequivocally that SAFe is most certainly true to Agile.  This fact was demonstrated multiple times and in multiple ways throughout the training:

  • Explicit statements that SAFe is based on the Agile Manifesto.  At one point, Dean Leffingwell emphatically repeated several times that “we live or die by the Agile Manifesto!”
  • Clear examples of SAFe implementations making choices based on the values and principles of the Agile Manifesto.  It was common to talk about situations where SAFe ScrumXP teams, Agile Release Trains and the people involved made decisions based on “individuals and interactions”.
  • Practices and guidelines that implement the values and principles of Agile are pervasive throughout SAFe.  The Inspect and Adapt meeting, Program Increments, daily business collaboration with SAFe ScrumXP teams, customer collaboration through various forms of backlogs, reviews and demos, focus on simplicity and technical excellence with Architectural Runway, Test-Driven Development and other Agile engineering practices.
  • The instructors (not just Mr. Leffingwell) often mentioned their own philosophy of being flexible with the SAFe “framework” by making appropriate context-specific changes to the details.
  • Even participants in the class who have already started using SAFe in their organizations shared stories that clearly indicated a strong emphasis on the values and principles of Agility.

At the same time, SAFe manages to create a relatively simple interface with a traditional management organization.  This is critical and what makes it really effective as a pragmatic approach to enterprise agility.  For example, at the Agile Release Train level, there are nine roles identified (e.g. System Architect, Product Management, Business Owners).  The explicit acknowledgement and identification of these roles and how they interact with the SAFe ScrumXP teams through meetings, artifacts and other processes and tools helps an organization to map Agility at the staff level to traditional concepts at the middle-management level.  This interfacing is also pervasive throughout the SAFe framework and occurs at all levels of effort from individual team members up to high level business leaders.

Some people have grumbled about the complicated diagram as “proof” that SAFe can’t be Agile.  But a different way of looking at the diagram is that it is comfort for management.  I really appreciate this.  Back in 2004 and 2005 when I was consulting at Capital One on their first enterprise attempt at Agile, one of the coaches I was working with shared a story with me about the importance of comfort.  The project manager for an important project was very nervous that there was no Gantt chart in Agile.  At a personal level, she needed the comfort of having a Gantt chart to track the work of the team.  The coach for this project told the project manager “please, make your Gantt chart – just make sure that you let the team organize themselves without being disturbed to help you with the Gantt chart.”  Most Agilists are anti-Gantt.  This was a real eye-opener for me.  That project manager went on to gain confidence in the Agile team and was able to eventually discard the Gantt chart.

SAFe isn’t just a framework, it’s actually a scaffolding.  When you build an arch, you need a scaffold to keep everything in place until the keystone is in place.  In creating an Agile enterprise, you use SAFe as a scaffold to get you to Agility.

Lean, Agile and Leadership

This training has also spent a lot of time discussing Lean thinking, Lean product flow and Lean leadership.  SAFe asserts four principles of Agile Leadership:

  1. Take a systems view
  2. Embrace the Agile Manifesto
  3. Implement product development flow
  4. Unlock the intrinsic motivation of knowledge workers

I like this list.  I might change the wording slightly, but in going through the details of what these mean, it is clear that if leaders could adopt these principles, every organization would be a much better place to work.

There is a fair amount of time spent on helping leaders make the shift in thinking from traditional “scientific management” to “Agile leadership”.  There are a lot of good reading references given in these discussions including “Five Dysfunctions of a Team”.  There is also a lot of time spent on value stream thinking including some great discussion exercises.

Organizational Structure in SAFe

SAFe does not define all the structures throughout the whole organization.  By design, it is not end-to-end, top-to-bottom.  It does define a structure for three levels of activity: the team level, the program level and the portfolio level.

At the team level, SAFe relies on a slightly modified version of Scrum and Extreme Programming (XP) that it calls SAFe ScrumXP.  As a Certified Scrum Trainer, I’m confident that the Scrum described is “good enough” to be legitimate Scrum even if there are small variations.  One example is in the idea of commitment.  Scrum espouses the value of Commitment.  In “old” versions of Scrum, the Scrum Team was required to commit to the work of the Sprint (the business scope).  SAFe keeps this concept.  However, if you look in the most recent version of the Scrum Guide, this concept is no longer present.  One thing that I think is absolutely fantastic is that several of the XP technical practices are required practices in SAFe: Test Driven Development, Continuous Integration, Pair Programming, User Stories, Acceptance Test Automation and Refactoring.  I wish that Scrum would get around to officially requiring these practices.  This set of canned answers is sometimes an irritant for Scrum folks, but the fact is that, again, middle managers are often made more comfortable by being provided with concrete answers.  And, in my not-so-humble opinion, SAFe is providing the right answers.  Since all this is at the Team level, middle managers are even more comfortable because they can tell all these staff-level people how to work.

At the program level, SAFe scales the basic concept of a Sprint up to a larger “Program Increment” (PI) concept.  The core concept that holds the program level together is the Agile Release Train which is based on a limit to the number of people who can work effectively in a social network (Dunbar’s number ? 150).  Again, SAFe is quite definitive about process at this level: Sprints are 2 weeks long and PIs are 5 Sprints long (10 weeks).  Timeboxing is explained effectively with the concepts of cadence and synchronization as a way to ensure predictability at the program level.  Unlike the simplicity of the Team level, the Program level in SAFe introduces a number of important connectors to transitional organizations.  This is done through defining several roles that have extremely close analogues to traditional roles (and even use a lot of the same names), and through other artifacts such as vision, roadmap, non-functional requirements, and features.  There are even a number of recommended metrics for evaluating the performance of the program (not the people).

At the Portfolio level, SAFe simplifies again somewhat in that there are no new aspects of cadence or synchronization introduced, and the number of defined roles and artifacts at this level is relatively small.  One important difference at this level compared to the Program and Team levels is the introduction of a Kanban approach used to feed “Program Epics” to the Agile Release Trains at the Program level.  At this level, Kanban is used to drive the flow of value, but there is not as much emphasis on continuous improvement here (although there is when SAFe discusses leadership).  At all three levels, there is a constant emphasis on the lean concept of focusing on value rather than cost.  This comes in many of the details, but may be a bit difficult for middle managers.  Fortunately, the Portfolio level  includes some excellent advice on working with budgets and allocating those budgets to business vs. technical needs and based on the effort required at the Program level with the Agile Release Trains.  SAFe recommends revisiting budgets every six months (I believe this is meant to be every 2 Product Increments) and is the only aspect of cadence and synchronization at the Portfolio level.

The Training

I’ll admit that overall I didn’t particularly enjoy the training.  I love SAFe.  As a trainer myself, I’m too critical perhaps.  Certainly, the training I deliver has evolved over ten years of work with lots and lots of feedback and mentorship.  However, in the Agile community, the overall standard for training has improved greatly over the last 5 years and I would love to see our three trainers who helped with this course improve their delivery.

There are a also some general comments about the training that I would like to make that are about personal preference.

First, I would prefer more small exercises that are experiential.  For example, there was a great deal of time spent on centralized vs. decentralized decision-making and leadership which could have been compressed greatly with a simple exercise like the “Command and Control Walking Simulation” which takes about 5 minutes to drive home the point unequivocally.  The first two days were largely lecture with a couple big exercises (both the lecture and the big exercises were generally good).

Second, the slides.  The slides.  The slides.  The slides… and more slides!!!  Too much by far.  And using the slides for lecture made it very difficult to stay on track for time with lots of slides missed or touched on only very briefly.  This is anxiety-inducing and boredom-inducing for me.  Some people like lots of slides, but most people don’t.

Third, not enough breaks for a 9 to 6 training session.  Usually just one break in the morning and one in the afternoon as well as a short lunch.  Two breaks and a longer lunch would have made it much more tolerable from a personal comfort level.  At one point on the third day I just had to take an extra break and I ended up missing about 30 minutes before I felt ready to come back.

Final Words

I’m happy I invested in this for both myself and for Travis.  We have learned a lot about SAFe, a little about Agile and Lean, and we are both excited about offering SAFe-related services to some of our clients.  At this point I am convinced that it is appropriate and good under some common (but not universal) conditions.

I will probably write several more articles about SAFe as I process the information and start to relate it to more specific aspects of Agile, Lean, organizations, management, leadership, productivity, and, of course, our own Agile Enterprise framework, the Real Agility Program. I’m excited and happy to see that the two frameworks are not competitive or exclusive in any significant way… more about that of course!


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Welcome to LEGOLAND

Learn more about transforming people, process and culture with the Real Agility Program

I was observing a workshop last week that had been put together to create greater cohesiveness in a large organizational team who needed to create a unified vision about their department.

Initially they were broken up into smaller groups to discuss some of the ideas, issues, and challenges they had encountered.  It was obvious how stressed everyone was.  People were speaking animatedly with louder than usual volume, there was a great deal of tension, and everyone seemed agitated and uneasy.

Then came the LEGO.  Mountains of it.  Not just some mismatched pieces either. The kind of LEGO that would have made any child squeal with joy.

LEGO

Each person was asked to create a model of what they thought their department was like at that moment, using the LEGO.  Then another model of what they each envisioned their department could be.  They were then asked to combine the ones they thought were best into a grand model for the department.

I immediately recognized this approach of play therapy used in child psychology, and I was curious to see how it would translate to adults in the workplace.

The effects were wonderful.  The room that was once filled with heated arguments and loads of stress, had transformed into complete calm.  Everyone was so engaged with building their models, they were quiet and relaxed, and whenever there were bursts of noise it was joyful laughter.

Then came the moment of truth, they had to present the large departmental model that they had all collaborated and contributed to making.

They spoke of their vision clearly without argument or dissent.  They shared the space freely encouraging others to speak on parts of the model they didn’t know in detail.  And when they finished their presentation, there was a long pause of silence where everyone was looking at the model, and in each person’s eyes, I saw pride for what they had accomplished together, and a deep sense of hope for the future where it was absent before.

I guess those colourful blocks really do have some magic in them.


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